Office Coordinator

Job Description

Key Responsibilities

• Serve as the central intake and control point for all facilities and maintenance service requests submitted by retail locations
• Triage incoming requests by assessing urgency, scope, safety risk, regulatory impact, and operational priority
• Coordinate and schedule service calls with approved vendors, internal technicians, and service partners
• Create, manage, and close work orders within the facilities maintenance management system
• Monitor active work orders and proactively follow up with vendors and internal teams to drive timely resolution
• Support preventive maintenance programs by tracking recurring services, inspections, certifications, and compliance schedules
• Communicate service status, timelines, and resolution updates to site leaders and internal stakeholders
• Verify that labor, materials, and service charges are fully and accurately recorded in the maintenance management system

Requirements

• Strong organizational and time management skills
• Ability to work in a fast-paced environment
• Excellent communication and interpersonal skills
• Strong analytical and problem-solving skills
• Ability to maintain confidentiality and handle sensitive information
• Proficiency in Microsoft Office and facilities maintenance management software

Benefits & Perks

• Competitive hourly rate ($25.50 - $27.50 per hour)
• Full-time, non-exempt position
• Opportunity to work with a leading seed-to-sale company in the cannabis industry
• Collaborative and dynamic work environment
• Professional development and growth opportunities

Job Details