Administrative Coordinator

Job Description

Key Responsibilities

• Assist management with ongoing projects and balance short and long-term deadlines
• Answer phone calls and take detailed messages
• Welcome guests, sign them in/out, and escort them into conference rooms
• Write and distribute email, correspondence, and other documents
• Maintain various logs and files, including visitor logs and vendor contacts
• Sign for, schedule, and accept deliveries, ensuring accuracy of orders
• Create detailed calendar appointments for management and internal meetings
• Perform daily, weekly, and monthly security checklists
• Maintain supply inventory and keep areas stocked
• Keep common areas clean and tidy
• Facilitate group lunch set-up and light trash removal
• Perform light data entry and proofreading
• Create PowerPoints and reports for distribution
• Provide general support to visitors and act as a point of contact for internal and external clients
• Submit and reconcile expenses

Requirements

• 2 years of experience in an administrative role
• Excellent professional verbal and written communication skills
• Capacity to multitask and stay organized in a fast-paced environment
• Proven ability to work within a team environment and support colleagues
• Hospitality experience is a plus
• Ability to self-motivate and innovate
• Basic math and collaboration skills, problem-solving, decision-making, and teamwork proficiency
• Organizational and presentation skills, leadership
• Ability to use standard office equipment, computer equipment, and software
• Must pass any and all required background checks
• Must be and remain compliant with all legal or company regulations for working in the industry
• Must possess a valid driver's license
• Must be a minimum of 21 years of age
• Must be approved by the D.O.A. to receive an Agent badge

Benefits & Perks

• Competitive salary
• Opportunity to work in a fast-paced and dynamic industry
• Collaborative and supportive team environment
• Professional development and growth opportunities
• Access to cutting-edge technology and software
• Comprehensive benefits package (not specified)

Job Details