Facilities & Maintenance Coordinator

Job Description

Key Responsibilities

• Serve as the central intake and control point for all facilities and maintenance service requests submitted by retail locations
• Coordinate and schedule service calls with approved vendors, internal technicians, and service partners
• Create, manage, and close work orders within the facilities maintenance management system
• Monitor active work orders and proactively follow up with vendors and internal teams to drive timely resolution
• Support preventive maintenance programs by tracking recurring services, inspections, certifications, and compliance schedules
• Communicate service status, timelines, and resolution updates to site leaders and internal stakeholders
• Verify that labor, materials, and service charges are fully and accurately recorded in the maintenance management system
• Partner with vendors and internal teams to resolve discrepancies in scope, pricing, or documentation before invoices are processed
• Serve as the primary owner of accurate facilities and maintenance spend data, ensuring all invoices are properly reviewed, coded, and matched to approved work orders
• Validate invoice accuracy by confirming pricing, quantities, scope of work, and completion prior to approval routing
• Maintain accurate and complete financial records related to maintenance and facilities spend
• Support monthly and quarterly spend reporting, including reconciliation of actuals against budget and identification of variances

Requirements

• Strong organizational and time management skills
• Ability to work in a fast-paced environment
• Excellent communication and interpersonal skills
• Strong attention to detail and analytical skills
• Ability to maintain confidentiality and handle sensitive information
• Basic knowledge of accounting principles and financial reporting
• Experience with facilities maintenance management software
• High school diploma or equivalent required, degree in a related field preferred

Benefits & Perks

• Hourly range: $25.50 - $27.50 per hour
• Full-time, non-exempt position
• Opportunity to work with a purpose-driven, vertically integrated cannabis operator
• High-performance culture with opportunities for growth and development
• Comprehensive benefits package
• Supportive and positive work environment

Job Details