Executive Personal Assistant to CSO

Job Description

Key Responsibilities

• Provide direct support to the CSO, assisting with all aspects of daily business tasks
• Act as a liaison between the CSO and internal/external parties
• Manage complex calendars and schedules
• Maintain and refine internal processes to improve workflows
• Oversee expense management and reporting
• Facilitate meeting preparation, attend high-level meetings, document notes/minutes, and follow up on action items post-meeting
• Provide administrative support for inter-departmental projects and events
• Oversee high-priority project management tasks
• Manage multiple lines of incoming and outgoing communication
• Coordinate travel arrangements, itineraries, and related logistics
• Create dynamic presentations using PowerPoint, Canva, or similar tools, and manage data input in Excel
• Complete personal tasks as directed

Requirements

• Exceptional organizational skills, meticulous attention to detail, and outstanding communication abilities
• Ability to multitask effectively in a fast-paced environment
• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and project management tools (e.g., Asana)
• Maintain a professional appearance and demeanor at all times
• Demonstrated commitment to confidentiality and discretion
• Minimum of 3 years of experience in a similar role
• Bachelor's degree preferred but may be supplemented with relevant work experience
• Ability to commute regularly to Miami
• Availability to travel to other cities/states as needed
• Reliable transportation is essential

Benefits & Perks

• Medical
• Dental
• Vision
• PTO
• Sick Time
• 401(k)

Job Details