Administrative Coordinator

Job Description

Key Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines
• Answer phone calls and take detailed messages
• Welcome guests, sign them in/out, and escort them into conference rooms
• Write and distribute email, correspondence, memos, letters, faxes, and forms
• Ensure efficient and smooth day-to-day operation of the facility
• Maintain various logs and files, including visitor logs and vendor contacts
• Sign for, schedule, and accept deliveries, ensuring accuracy of orders
• Create detailed calendar appointments for management and internal meetings
• Perform daily, weekly, and monthly security checklists
• Maintain supply inventory and keep areas stocked
• Keep common areas clean and tidy
• Facilitate group lunch set-up and light trash removal
• Perform light data entry and proofreading/polishing internal and external documents
• Create PowerPoints and reports for distribution
• Provide general support to visitors and act as the point of contact for internal and external clients
• Submit and reconcile expenses

Requirements

• 2 years' experience in an administrative role
• Excellent professional verbal and written communication skills
• Capacity to multi-task and stay organized in a fast-paced environment
• Proven ability to work within a team environment and support colleagues
• Hospitality experience is a plus
• Must pass any and all required background checks
• Must be and remain compliant with all legal or company regulations for working in the industry
• Must possess a valid driver's license
• Must be a minimum of 21 years of age
• Must be approved by the D.O.A. to receive an Agent badge

Benefits & Perks

• Competitive pay range based on experience, qualifications, and location
• Eligibility for a discretionary annual incentive program driven by organization and individual performance

Job Details