Administrative Coordinator

Job Description

Key Responsibilities

• Assist management with ongoing projects as assigned, balancing short and long-term deadlines
• Answer phone calls and take detailed messages
• Welcome guests, sign them in/out, and escort them into conference rooms
• Write and distribute email, correspondence memos, letters, faxes, and forms
• Ensure efficient and smooth day-to-day operation of facility
• Maintain various logs and files, including visitor logs, vendor contacts, and security equipment
• Sign for, schedule, and accept deliveries, and ensure accuracy of orders
• Create detailed, accurate calendar appointments for management and internal meetings
• Perform daily, weekly, and monthly security checklists
• Maintain supply inventory and keep all areas stocked
• Keep common areas clean and tidy
• Facilitate group lunch set-up and light trash removal
• Light data entry and proofreading/polishing internal and external documents
• Creation of Power Points and/or reports for distribution
• Provide general support to visitors and act as the point of contact for internal and external clients
• Submit and reconcile expenses

Requirements

• 2 years of experience in an administrative role
• Excellent professional verbal and written communication skills
• Capacity to multi-task and stay organized in a fast-paced environment
• Proven ability to work within a team environment and support colleagues
• Hospitality experience is a plus
• Must pass any and all required background checks
• Must be and remain compliant with all legal or company regulations for working in the industry
• Must possess valid driver’s license
• Must be a minimum of 21 years of age
• Must be approved by the D.O.A. to receive an Agent badge

Benefits & Perks

• Competitive pay range
• Discretionary annual incentive program driven by organization and individual performance

Job Details