Administrative Coordinator

Job Description

Key Responsibilities

• Assist management with ongoing projects as assigned
• Answer phone calls and take detailed messages
• Welcome guests, sign them in/out, and escort them into conference rooms
• Write and distribute email, correspondence, and other documents
• Ensure efficient day-to-day operation of the facility
• Maintain various logs and files
• Sign for and schedule deliveries
• Create detailed calendar appointments
• Perform daily, weekly, and monthly security checklists
• Maintain supply inventory and keep areas stocked
• Keep common areas clean and tidy
• Facilitate group lunch set-up and light trash removal
• Perform light data entry and proofreading
• Create Power Points and reports
• Provide general support to visitors and clients
• Submit and reconcile expenses

Requirements

• 2 years of experience in an administrative role
• Excellent professional verbal and written communication skills
• Ability to multitask and stay organized in a fast-paced environment
• Proven ability to work within a team environment
• Hospitality experience is a plus
• Basic math and collaboration skills
• Problem-solving, analysis, decision-making, and teamwork proficiency
• Discretion and organizational skills
• Ability to use standard office equipment and software
• Must pass background checks
• Must be compliant with all legal and company regulations
• Must possess a valid driver's license
• Must be at least 21 years old
• Must be approved by the D.O.A. to receive an Agent badge

Benefits & Perks

• Competitive salary
• Opportunity to work in a fast-paced and dynamic industry
• Collaborative and supportive team environment
• Professional development and growth opportunities
• Access to cutting-edge technology and software

Job Details