| Administrative Assistant |  |
Dec 17, 2021🔗 👁️ 258 258 Views
🏢 Natura 📍 Sacramento, CA
💰 DOE 🗓️ Full-time 🏷️ Administrative 📛 No license required
About our company
From California to the world – building the supply chain for the global cannabis industry.
Focused on positively affecting millions of lives through the creation of a world-class platform to launch and scale brands, Natura is building a state-of-the-art, fully vertically integrated supply chain to bring stability to the rapidly growing global cannabis industry.
Natura's vision is to transform the world through the consumption of cannabis, and believes that the best way to do this is to empower all players in the industry to standardize their offerings and realize their visions, giving them a home that has everything they need to bring their products to life. The first step towards realizing this vision is Natura’s campus in Sacramento, providing an end-to-end supply chain solution under one roof - cutting-edge cultivation, manufacturing, distribution, and delivery, with the highest possible standards, enabling cannabis brands to launch and scale in a consistent and reliable manner.
Job description
The Administrative Assistant performs all visitor check-ins for the entire campus, as well as data entry and administrative duties to support the Facility. Must be able to work in a fast-paced environment and have a high level of diplomacy and confidentiality. Additionally, the candidate must be able to demonstrate knowledge of administrative functions. These responsibilities include, but are not limited to, being the contact source for scheduling requests, compiling reports, and working with the admin team to ensure each and every employee, vendor, and contractor is accounted for.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Serves as first point of contact for the company – greeting and screening guests, visitors, vendors, and unbadged employees daily
- Maintains files in appropriate physical and digital locations
- Monitors entry and exit to ensure policies and procedures are being followed
- Corresponds with visitor hosts and Natura personnel in a timely manner
- Provides supporting documentation for audits
- Provides high-level data analysis, utilizing internal systems, to generate reports for the administrative and compliance departments
- Assists in scheduling of interviews, site visits, and tours
- Inventories and stocks office supplies, beverages, and snacks
- Carries out clerical duties including answering phones, producing documents, and manual data entry activities as needed
- Provides logistical support for bi-weekly company events
- Assists with the onboarding process for new employees (scanning documents, collecting scrubs, etc.)
- Handles outgoing and incoming mail as needed
- Other administrative projects as assigned
Basic Qualifications
- 2+ years of experience in reception, customer service, or administration
- Proficient in data entry, phone etiquette, and file keeping
- Proficient in Microsoft Office, Google Suite, and/or Google Calendar
- Ability to multi-task in a fast-paced environment where priorities often change quickly
Preferred Qualifications
- Ability to be resourceful and proactive when issues arise
- Excellent organizational skills
Supervisory Responsibility
This position has no supervisory responsibilities.
Working Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Requirements
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
Natura complies with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act (ADAAA), and all applicable state and local fair employment practices laws, and is committed to providing equal employment opportunities to qualified individuals with disabilities. Consistent with this commitment, the Company will provide a reasonable accommodation to disabled applicants and employees if the reasonable accommodation would allow the individual to perform the essential functions of the job, unless doing so would create an undue hardship.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.